Schengen Short-Stay (Type C)Verified 2026-04-28Czech Republic Business / Conference Visa (Schengen Short-Stay, Type C)
A Czech Republic Business Visa is a Schengen Short-Stay (Type C) visa for Indian professionals travelling for business purposes — meetings, conferences, trade shows, training sessions, or exploring business opportunities. Travel period less than 90 days. This visa does NOT permit gainful professional activities (even if unpaid) — for paid or unpaid work, a separate Type D work permit is required.
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License No. 849/DC/PTA/PLA/LC-3/2024 · DM Patiala
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Registered Company
CIN U52291PB2024PTC060508
Patiala, Punjab
In-person office · Walk in any day
Processing
Up to 15 calendar days from when the Embassy receives your complete application (NOT from VFS submission)
Stay Duration
Up to 90 days in any 180-day period (entire Schengen area)
Starting Fee
₹9,700
Apply At
12 VFS centres
Special Instructions — Read Before Applying
These requirements apply to ALL Czech Republic visa types. Violations mean your application will be rejected — read each one carefully.
- 1Indian passport holders MUST apply through VFS Global India — direct walk-ins to the Embassy are not accepted, except for family members of EU / Czech Republic nationals (by prior email appointment at info.shortterm_delhi@mzv.cz between 10:00–12:30 working days).
- 2If documents are missing post-submission, email them within 3 working days to newdelhi.shortterm@mzv.gov.cz with subject 'Missing documents – Name Surname and passport number'. Emails to other Embassy addresses are disregarded.
- 3Submission of incomplete documentation, or refusal to appear for a special interview, will result in rejection.
- 4Each application is assessed independently by the Consular Section of the Czech Embassy — VFS staff have no authority to assess or decide.
- 5Possessing a valid Czech / Schengen visa does not guarantee entry — final entry decision is made by the immigration officer at the border.
Who Can Apply
- Business meetings, contract negotiations, and trade shows in the Czech Republic
- Conferences, seminars, training sessions hosted by a Czech company / organisation
- Visiting Czech business partners, suppliers, or clients
- Exploring investment opportunities or supplier relationships
- Attending industry exhibitions or short-term business events
Not eligible under this visa:
- Paid or unpaid work / professional activities — apply for a Type D work permit instead
- Conferences with a stay longer than 90 days — apply for Type D
- Self-employed independent contracting work for Czech clients
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Fees (in INR)
| Item | Amount |
|---|---|
| Adult visa (Schengen Short-Stay) | ₹9,700 |
| Children 6–12 years | ₹4,900 |
| Children under 6 years | FREE |
| VFS service charge | ₹2,156 |
| Courier after submission (optional) | ₹840 |
All Visa Fees and VFS service charges are non-refundable, regardless of visa outcome. Visa fees are reviewed independently for each application — no guarantee of issuance can be given. Approximate total for an adult tourist / business visa: ₹11,856 (₹9,700 + ₹2,156) plus optional courier ₹840. Family members of EU / Czech Republic nationals may be exempt from the visa fee — VFS service charge still applies.
Documents Required
Mandatory — every applicant must provide
- !Schengen Visa Application Form (Type C)
Completed in full and signed by the applicant
- !Valid passport
Issued within the last 10 years; valid 3+ months beyond return date; minimum 2 blank pages
- !Passport copies
Bio-data page + last page (Indian passports) + previous Schengen entry/exit stamps if any
- !Two recent passport-size photographs (35–40 mm, white background)
ICAO-compliant; face covers 70–80% of frame; no eyewear (Czech Embassy instruction); see photo spec section
- !Cover letter signed by applicant
State purpose of travel, duration, names + passport numbers of accompanying persons, transport + accommodation details
- ○Marriage certificate
If married and marital status not evidenced in the passport; ration card copy if applicable
- !Proof of means of transport + itinerary
Confirmed return / onward flight reservation (not ticketed)
- !Proof of lodging
Hotel reservation, holiday-home rental, or invitation + sponsorship form from host. If visiting multiple Schengen states, lodging proof for each is required
- !Travel medical insurance — minimum €30,000 cover
Valid across ALL Schengen countries; covers accident, illness, medical evacuation; covers full duration including arrival + departure
Proof of financial means — every applicant
- !Personal bank statement — last 3 months
ORIGINAL bank-stamped + signed; A4 size; every applicant submits their own (and sponsor's, if applicable)
- !Indian Income Tax Return (ITR) — last 2 assessment years
And of the sponsor if applicable
If the applicant is EMPLOYED
- !Pay slips for the last 3 months
- !Employment contract
- !Employer's NOC / approval-of-leave letter
Stating dates of approved leave + designation
If the applicant is COMPANY OWNER / SELF-EMPLOYED
- !Certificate of Registration of the company
- !GST registration certificate
- !Business bank account statement + barcode-verifiable ITR proof
If the applicant is SPONSORED
- !National sponsorship form of the Schengen state
Original official invitation, verified by the Alien Police Service in the Czech Republic
- !Notarised written consent from sponsor
If trip is sponsored by parent / guardian / any third party — public-notary attested
If the applicant is RETIRED
- !Pension statements — last 3 months
- ○Proof of regular income from property / business
Where applicable
If the applicant is a MINOR
- !Notarised consent from absent parent/guardian
If travelling with only one parent — except where one parent has sole custody (proof required)
- !Notarised consent from BOTH parents/guardians
If minor travels alone (without parents)
- !Copies of parents' passports OR birth certificate of applicant + ID copies of parents
If the applicant is a PUPIL / STUDENT
- !Enrolment certificate from school / university
- !Copy of student ID card
Business-specific (additional)
- !Invitation letter from Czech inviting company / organisation
Confirming applicant identity, purpose (meetings / conferences / training / business event), period and place of intended stay
- !Cover letter from applicant's Indian employer
On company letterhead — confirming designation, purpose of travel, dates of approved leave, and that employer covers / sponsors the trip
- ○Conference / event registration confirmation
If attending a specific conference or trade show
- ○Business card / contact details of Czech host
For verification
! = mandatory · ○ = optional / if applicable
🗺️ Step-by-Step Application Process
Secure the invitation letter from the Czech host
The Czech inviting company must send a letter on company letterhead confirming applicant identity, purpose of journey, period + place of stay. Both invitation + employer cover letter must align.
Collect employer NOC / cover letter
On Indian company letterhead — confirming employment, designation, salary, approved leave dates. The narrative must match the invitation letter.
Download the Schengen Type C application form
From the VFS Global Czech Republic website. Complete in BLOCK letters. Sign each page.
Gather all mandatory documents
Use the checklist above. Bank statements on A4 with original stamp + signature. ITR for last 2 assessment years. Travel insurance €30,000 minimum.
Get ICAO-compliant photographs
35–40 mm wide, white background, NO eyewear (per Czech Embassy instruction). Face covers 70–80% of frame.
Book a VFS appointment online
Visit visa.vfsglobal.com/ind/en/cze. Pay the ₹2,156 service charge to confirm.
Submit documents at VFS on appointment day
Carry originals + A4 photocopies. Pay ₹9,700 visa fee at submission. Biometrics captured on-site if required.
Track and collect
Status via VFS tracker. Collect passport via courier (₹840) or in-person pickup.
Download Official Forms
Official forms are hosted by VFS Global — we don't host third-party forms ourselves, so you always get the latest version.
📋 How to download from VFS:
- Click the form name below — opens VFS Switzerland page
- Select the visa category you're applying for (e.g. Tourist, Business, Student)
- Scroll down to the "Download Form" section at the bottom
- Click the PDF icon next to the form name → saves to your device
VFS Application Centres
Schengen Business Visa Eligibility Check
Answer 10 questions focused on business visa criteria. Business applications face different scrutiny — the embassy wants clear purpose, genuine business relationships, and verifiable host.
Who is inviting you to Denmark / the Schengen country?
What form will the invitation take?
How long have you had a business relationship with the Danish host?
How long is your business trip?
What's your role in your Indian company?
What's your Indian company's annual turnover?
Helps establish legitimacy of the business case.
How often do you travel internationally for business?
Have you used a Schengen visa before?
Any previous visa refusals (business or otherwise)?
Your return-to-India anchor?
Indicative only — final decision is always with the Embassy.
💡 Pro Tips
- Travel medical insurance must cover MINIMUM €30,000 across ALL Schengen states — without it your application will be rejected outright.
- Personal bank statements MUST be on A4 paper with original bank stamp and signature — photocopies and online printouts without stamps are rejected.
- Photographs with EYEWEAR are NOT accepted at Czech VFS centres — remove glasses before submission.
- Apply at least 15 days before travel for Tourist visas (mandatory minimum) — and 4–6 weeks for safety. Embassy will not process Tourist applications submitted with less than 15 days to travel.
- Indian passports issued AFTER 01 April 2010 with handwritten observations / manual entries (name, DOB, place of birth, sex, spouse, parents, address) are NOT accepted.
- If your passport has 'previously known as' observation, carry the previous passport (or photocopy of its data page) OR a copy of the name-change advertisement from a local daily newspaper as proof.
- Submit at the VFS centre nearest to you — if outside Delhi, your file is forwarded to the Embassy within 3 working days, so plan extra time.
- — PHOTO SPECIFICATIONS —
- Two recent (not older than 6 months) high-definition passport-size colour photos.
- Width 35–40 mm, white / light-coloured plain background.
- Face must cover at least 70–80% of the photograph (per ICAO).
- Sharp focus, in colour, no ink marks, no creases, photo-quality paper.
- Looking directly at the camera, neutral expression, mouth closed, eyes open and clearly visible — no hair across eyes.
- Even lighting, natural skin tones, no shadows on face / behind head, no flash reflection, no red-eye.
- EYEWEAR is NOT acceptable for applicants submitting at VFS centres (per Czech Embassy instruction). Remove glasses.
- Head coverings are not permitted except for religious reasons — chin to top of forehead and both edges of face must be clearly visible.
Common Rejection Reasons
- 1.Inconsistent narratives — invitation letter and employer cover letter don't match on dates / purpose
- 2.Czech host company unverified / cannot be reached by Embassy
- 3.Bank statements without original stamp + signature, or on non-A4 paper
- 4.Travel insurance below €30,000 minimum
- 5.Photo with eyewear or wrong dimensions
- 6.Hidden previous Schengen refusal — declare it on the form
- 7.Insufficient ties to India — embassy perceives intent to overstay
Frequently Asked Questions
How long does a Czech Business Visa take?+
Can I work in the Czech Republic on a Business Visa?+
What is the total cost?+
Can I attend a multi-country business itinerary on a Czech Business Visa?+
Does my Czech host need to send anything beyond the invitation letter?+
Can SureshotVisa coordinate with the Czech host on the invitation letter?+
Let us prepare your Czech Republic Business / Conference Visa — (Schengen Short-Stay, Type C) application
Free consultation. Our experts handle the entire file — cover letter, documents, VFS booking, embassy follow-up.
Other Czech Republic Visa Types
Czech Republic Tourist Visa (Schengen Short-Stay, Type C)
Apply for a Czech Republic Tourist Visa from India — Schengen Short-Stay (Type C). Complete fees, ICAO photo spec, document checklist, and step-by-step application via VFS Global.
Czech Republic Family / Friend Visit Visa (Schengen Short-Stay, Type C)
Apply for a Czech Republic Family / Friend Visit Visa from India — Schengen Short-Stay (Type C). Special fee waiver for family of EU / Czech nationals. Complete fees, host invitation, and document checklist.
Czech Republic Cultural / Sport / Religious / Film Crew Visa (Schengen Type C)
Apply for a Czech Republic Cultural Event Visa from India — covering cultural, sports, religious events, and film crews. Possible fee waiver under India-Czech bilateral cultural cooperation.
Czech Republic Medical Treatment Visa (Schengen Short-Stay, Type C)
Apply for a Czech Republic Medical Treatment Visa from India — Schengen Short-Stay (Type C). Requires medical institution letter, treatment confirmation, and proof of pre-payment.
Czech Republic Airport Transit Visa (Schengen Short-Stay)
Apply for a Czech Republic Airport Transit Visa from India — for layovers at Prague or other Czech airports en route to a third-country destination.
Source & Disclaimer
Data on this page is sourced from the official VFS Global Czech Republic website and Embassy of Czech Republic. Last verified 2026-04-28. Always verify with the official embassy before applying — fees and requirements change without notice.