Temporary Resident Visa (TRV) — Business VisitorVerified 2026-04-13Canada Business Visitor Visa (TRV)
A Canada Business Visitor Visa is a Temporary Resident Visa (TRV) for Indian professionals travelling to Canada for business meetings, conferences, training, or events — for LESS than 6 months. Critical distinction: business visitors do NOT enter the Canadian labor market, their primary source of income and business must remain outside Canada.
Processing
Varies by season — typically several weeks to a few months
Stay Duration
Less than 6 months per visit
Starting Fee
CAD $100
Apply At
10 VFS centres
Special Instructions — Read Before Applying
These requirements apply to ALL Canada visa types. Violations mean your application will be rejected — read each one carefully.
- 1Your passport must be valid for the entire duration of your intended stay in Canada.
- 2Biometrics (fingerprints + digital photo) are required for most applicants — valid for 10 years.
- 3Do NOT submit your passport to VAC until you receive the Passport Request Letter from IRCC.
- 4Effective Feb 24, 2026: Biometric appointments require you to upload the BIL via the new AMS system.
- 5Effective Oct 9, 2023: Only the applicant, parents (for minors), or 1 appointed family member can submit passports at VAC — not unauthorized third parties.
- 6Not accepted as identity documents: passports from Somalia, non-machine-readable Czech passports, temporary South African passports, provisional Venezuelan passports.
- 7VFS online tracking shows passport LOCATION only. For application processing status, check your IRCC online account directly.
Who Can Apply
- Business meetings and negotiations with Canadian companies
- Attending conferences, trade shows, and conventions in Canada
- Training or company events at Canadian offices / client sites
- Exploring business opportunities or investments
Not eligible under this visa:
- Gainful employment with a Canadian employer — apply for a Work Permit
- Stays longer than 6 months — apply under a different visitor category
- Entering the Canadian labor market in any way
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Fees (in INR)
| Item | Amount |
|---|---|
| Visitor Visa (TRV) — individual | CAD $100 |
| Biometrics fee — individual | CAD $85 |
| Biometrics fee — family (2+ people applying together) | CAD $170 |
| VFS service charge — per package | ₹603 |
| Two-Way Courier Service | ₹1,716 |
| Premium Lounge service | ₹4,767 |
| SMS Tracking Service | ₹179 |
All IRCC government fees are in Canadian Dollars (CAD) and paid directly to IRCC online. VFS service charges are paid in INR at the VAC. Fees are subject to change — verify on IRCC (canada.ca/immigration) and VFS Global (vfsglobal.com/ind/en/can) before applying. Third-party costs (medical exam, police clearance, translation) may also apply.
Documents Required
Required — Common Documents
- !Valid passport
Clear colour copy of bio page + all stamped pages
- !Family Information Form (IMM 5645)
For applicants 18+
- !Biometrics fee payment
CAD $85 individual / CAD $170 family
Required — Business-Specific Documents
- !Employer letter on official letterhead
Dated within 3 months. Must confirm: job title, start date, job description, salary, manager contact, company details, authorized signature.
- !Letter of invitation from Canadian business/company
On Canadian company letterhead — specifying purpose of visit, dates, and business relationship.
- !Proof you qualify as a business visitor
Documents showing: stay under 6 months, NOT entering Canadian labor market, primary business/income outside Canada.
- !Bank account statements — 6 months
Personal + any corporate if self-employed
- ○Event code (if meeting/conference is registered with IRCC)
Some large conferences are pre-registered with IRCC — having the event code speeds processing
Recommended
- ○Travel history — previous passports/visas (last 10 years)
- ○Travel itinerary — flights, accommodation, meeting schedule
- ○Proof of ties to India — property, family, long-term employment
! = mandatory · ○ = optional / if applicable
🗺️ Step-by-Step Application Process
Identify your visa type
Use IRCC's 'Come to Canada' online tool (canada.ca/immigration) to confirm the right visa category, required documents, processing times, and fees for your situation.
Gather documents and submit online via IRCC Portal
Complete your visa application on the IRCC Portal, upload all supporting documents, and pay the IRCC application fee + biometrics fee (if first time).
Wait for the Biometric Instruction Letter (BIL)
After submission, IRCC emails you a BIL — this confirms your biometric requirement. You must use THIS BIL for THIS application.
Book VAC appointment via AMS
As of Feb 21, 2026, appointments are booked through the Appointment Management System (AMS). From Feb 24, 2026 you must upload your BIL to schedule. Each family member needs their own appointment.
Visit the VAC for biometrics
Attend your VAC appointment. Staff capture fingerprints + digital photo. Submit any documents not uploaded online. Pay VFS service charges. Collect your receipt with tracking number.
Track your application
Use the tracking ID from the VAC receipt on VFS website, web chat, email, or helpline (1800-266-8858). VFS tracking shows passport LOCATION only, not processing stage. Online applications: check status on IRCC.
Wait for the Passport Request Letter from IRCC
DO NOT submit your passport until you receive this letter from IRCC. Each family member receives their own letter.
Submit passport through VAC
Submit original passport + IRCC passport request letter + biometrics sticker copy + VFS consent form. Effective Oct 9, 2023: Only applicant, parents (for minors), or 1 appointed family member can submit.
Collect your passport and decision
VAC emails you when passport is ready. Collect in person or by courier. Check visa details immediately: validity dates, entries, purpose.
Download Official Forms
Official forms are hosted by VFS Global — we don't host third-party forms ourselves, so you always get the latest version.
📋 How to download from VFS:
- Click the form name below — opens VFS Switzerland page
- Select the visa category you're applying for (e.g. Tourist, Business, Student)
- Scroll down to the "Download Form" section at the bottom
- Click the PDF icon next to the form name → saves to your device
Visitor Visa Application Form (IMM 5257)
Download latest version from IRCC. Required for all visitor/tourist visa applications.
Family Information Form (IMM 5645)
Mandatory for all applicants 18 years and older. Lists all family members.
Use of Representative Form (IMM 5476)
Only if using a representative to submit your application.
Authority to Release Information (IMM 5475)
Optional — authorizes someone else to receive updates about your application.
VFS Application Centres
Schengen Business Visa Eligibility Check
Answer 10 questions focused on business visa criteria. Business applications face different scrutiny — the embassy wants clear purpose, genuine business relationships, and verifiable host.
Who is inviting you to Denmark / the Schengen country?
What form will the invitation take?
How long have you had a business relationship with the Danish host?
How long is your business trip?
What's your role in your Indian company?
What's your Indian company's annual turnover?
Helps establish legitimacy of the business case.
How often do you travel internationally for business?
Have you used a Schengen visa before?
Any previous visa refusals (business or otherwise)?
Your return-to-India anchor?
Indicative only — final decision is always with the Embassy.
💡 Pro Tips
- Clearly demonstrate in your cover letter + invitation letter that you're NOT entering the Canadian labor market.
- Invitation letter from the Canadian host should be on their company letterhead with exact dates and purpose.
- If your meeting/conference is a major registered event, ask the organizer for the IRCC event code.
- Strong financial documentation helps — business visitors should show their business/income is outside Canada.
- Apply 4-6 weeks before your planned travel to account for processing time.
Common Rejection Reasons
- 1.Weak or generic invitation letter from Canadian host
- 2.Unclear purpose of visit — appears to be work rather than business visit
- 3.Insufficient proof that primary business/income is outside Canada
- 4.Short employment history or recent job change — weakens ties to India
Frequently Asked Questions
What's the difference between a Business Visitor Visa and a Work Permit?+
Can I attend meetings AND explore tourism on the same trip?+
Do I need a separate Business Visa or use the Tourist Visa?+
What's an 'event code' and do I need one?+
Can SureshotVisa help with Canada Business Visa?+
Let us prepare your Canada Business Visitor Visa — (TRV) application
Free consultation. Our experts handle the entire file — cover letter, documents, VFS booking, embassy follow-up.
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Source & Disclaimer
Data on this page is sourced from the official VFS Global Canada website and Embassy of Canada. Last verified 2026-04-13. Always verify with the official embassy before applying — fees and requirements change without notice.